If you work in an EU country like the Czech Republic, renewing your Employee Card (zaměstnanecká karta) on time is crucial to continue working and staying legally in the country.
Your employee card acts as both a work and residence permit, so missing the renewal deadline could affect your legal stay and employment status.
Here’s a complete guide to renewing your Employee Card before it expires.
When Should You Apply for Renewal?
You can apply for renewal no earlier than 120 days and no later than the last day of validity of your current card.
To avoid last-minute issues, it’s recommended to submit your renewal at least 60–90 days before the expiry date.
Once you file your application properly, you are allowed to continue working legally under the same conditions until a decision is made — even if your current card expires during that time.
Where to Submit Your Renewal Application
You must submit your Employee Card renewal application in person at the Ministry of the Interior (MOI) office responsible for your area of residence in the Czech Republic.
If you are abroad, you cannot renew the card; you would need to apply for a new one through a Czech embassy or consulate instead.
Documents Required to Renew an Employee Card
Make sure all your documents are valid and up to date. The typical set includes:
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Completed application form for renewal of the Employee Card.
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Valid passport (and a copy of all relevant pages).
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Current Employee Card (original and copy).
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Employment contract or job offer — must still meet salary and working hour requirements.
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Proof of accommodation (lease contract or owner’s declaration).
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1 passport-sized photo.
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Health insurance confirmation (if applicable).
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Administrative fee (usually 2,500 CZK payable via stamp duty).
The MOI may request additional documents, such as proof of tax payment or social insurance contributions.
What Happens After You Submit the Application
Once you submit your renewal:
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The MOI issues a confirmation of application receipt, which allows you to stay and work legally until your case is processed.
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You might be called for biometric data collection (fingerprints and photo).
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The processing time is usually 60–90 days, but may extend up to 120 days in complex cases.
You can track your application status through the Ministry’s official website or by contacting your local immigration office.
Common Reasons for Rejection
Renewal may be denied if:
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You submit the application after your current card has expired.
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Your employment contract ends or your employer is no longer authorized to hire foreign workers.
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You fail to provide all required documents or updated proof of accommodation.
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You have tax, social insurance, or criminal record issues in the Czech Republic.
Always check your application carefully before submission to avoid unnecessary delays.
Key Tips for a Smooth Renewal Process
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Apply early (preferably 2–3 months before expiry).
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Ensure your employer is still registered and permitted to employ foreign workers.
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Keep copies of all submitted documents and receipts.
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Check your passport validity — it must be valid at least for the duration of the new permit.
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Avoid job changes during the renewal process unless you notify the MOI.
What If Your Employee Card Expires Before Renewal?
If your Employee Card expires before you submit a renewal, your legal stay and right to work end immediately.
You would have to leave the country and apply for a new Employee Card from your home country or another eligible state.
Submitting your renewal before the expiry date ensures continuous legal status and uninterrupted employment.
FAQs
1. Can I continue working if my employee card renewal is being processed?
Yes. If you submitted your renewal application before your card expired, you can legally continue working until the decision is made.
2. How long does the renewal process take?
Typically 60–90 days, though complex cases may take up to 120 days.
3. Can I change my employer during renewal?
Only if you notify the Ministry and meet all conditions for job change approval.
4. What if I forget to renew on time?
If your card expires before renewal, you lose your right to stay and must apply from abroad.
5. How much does it cost to renew the Employee Card?
The standard renewal fee is 2,500 CZK, payable by stamp duty.