Starting August 4, 2025, the Netherlands will officially transition to a fully digital visa application system. All applicants will now be required to complete and submit their visa forms online, as handwritten or printed applications will no longer be accepted at visa centers. This move is aimed at streamlining the process, reducing errors, and increasing convenience for travelers.

What’s Changing in the Dutch Visa Process?

Up until now, many applicants submitted handwritten forms at visa application centers. However, with the shift to a fully digital system, the following rules will apply:

• Only online applications will be accepted

• Paper and scanned forms will be considered invalid

• All applications must be submitted via the official portal of the Dutch Ministry of Foreign Affairs(consular.mfaservices.nl)

This digital transformation is expected to make the process faster, more efficient, and easier to manage for both travelers and authorities.

How to Apply for a Dutch Visa Online

To successfully apply for a visa under the new system, follow these four steps:

Step 1: Register on the Official Portal

Visit consular.mfaservices.nl and create an account. This personal account will be used to complete your visa form, upload documents, and manage appointments.

Step 2: Complete the Online Application Form

Fill in your personal information, passport details, travel purpose, itinerary, accommodation arrangements, and financial status. You can save your progress and return to it later if needed.

Step 3: Upload Required Documents

You’ll need to attach scanned copies of the following:

• Digitally signed application form

• Valid passport (with at least 3 months of validity after return and 2 blank pages)

• Two passport-size photos

• Travel health insurance (minimum coverage of €30,000)

• Accommodation confirmation (hotel booking or invitation letter)

• Flight reservation

• Proof of sufficient financial means

• Cover letter outlining your travel plans

Additional documents such as proof of employment, education status, or family ties may be required based on your application type.

Step 4: Schedule an Appointment at the Visa Application Center

After submitting your application online, the system will prompt you to book a biometric appointment at the visa center. Don’t forget to print your documents and bring them along to your appointment.

Why This Matters for Travelers

• Reduced errors: Digital forms help minimize mistakes, which often delay visa approvals.

• Faster processing: Centralized data makes it easier and quicker for authorities to review applications.

• Improved convenience: The online system simplifies repeat applications and offers a more user-friendly experience.

Need Help?

For a smoother experience, especially if you're unfamiliar with visa requirements, consider consulting with a migration specialist. This can help avoid delays or rejections due to missing or incorrect documents.

Reminder for Future Travelers

If you're planning to visit the Netherlands after August 2025, remember:

• Only digital applications are valid

• Paper forms will be rejected

• Always apply through the official Dutch Ministry portal

Prepare your documents, apply online, and book your appointment well in advance to ensure a stress-free journey.

And don’t forget—if you're traveling abroad, a reliable travel health insurance policy is a must.